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FluxFill Pte Ltd Anti-Bribery and Ethical Practices Policy
1. Purpose The purpose of this policy is to ensure that all directors, employees, contractors, and stakeholders of FluxFill Pte Ltd understand and comply with laws and regulations related to bribery and corruption, and to promote ethical practices and behavior within the organization.
2. Scope This policy applies to all employees, officers, directors, agents, consultants, and any other third parties acting on behalf of FluxFill Pte Ltd.
3. Policy Statement FluxFill Pte Ltd has a zero-tolerance approach to bribery and corruption. We are committed to conducting business with integrity, transparency, and accountability. We do not tolerate any form of bribery, corruption, or unethical behavior in any of our business dealings.
4. Definition of Bribery Bribery refers to the offering, giving, receiving, or soliciting of something of value as a means to influence the actions of an individual in a position of authority. This includes, but is not limited to, money, gifts, loans, rewards, and favors.
5. Prohibited Actions Employees and representatives of FluxFill Pte Ltd are prohibited from:
Offering, giving, or accepting any form of bribe, whether directly or indirectly.
Making facilitation payments or kickbacks.
Offering or accepting gifts, hospitality, or entertainment that could be perceived as a bribe.
Engaging in any activity that could be interpreted as corrupt or unethical.
6. Reporting and Whistleblowing Employees are encouraged to report any suspicions or incidents of bribery, corruption, or unethical behavior to their immediate supervisor or the Compliance Officer. FluxFill Pte Ltd will ensure that all reports are treated confidentially and that whistleblowers are protected from retaliation.
7. Training and Awareness FluxFill Pte Ltd will provide regular training and awareness programs to ensure that all employees understand this policy and their responsibilities under it. Training will cover:
The legal and regulatory framework related to bribery and corruption.
How to recognize and avoid potential bribery and corruption situations.
The procedures for reporting suspected bribery or corruption.
The importance of maintaining ethical behavior in all business dealings.
8. Consequences of Non-Compliance Any employee found to be in violation of this policy will be subject to disciplinary action, which may include termination of employment. In addition, FluxFill Pte Ltd reserves the right to terminate contracts with any third party found to be engaged in bribery or corruption.
9. Policy Review This policy will be reviewed annually and updated as necessary to ensure its continued effectiveness.
Fluxfill Pte Ltd Data Protection Policy
1. Introduction
Fluxfill Pte Ltd ("Company") is committed to protecting the personal data of its customers, employees, and partners in compliance with the Personal Data Protection Act 2012 ("PDPA"). This policy outlines the Company’s practices regarding the collection, use, disclosure, and protection of personal data.
2. Definitions
Personal Data: Data, whether true or not, about an individual who can be identified from that data.
Data Subject: Any individual whose personal data is being collected, held, or processed.
Data Controller: The person or body who determines the purposes and means of processing personal data.
3. Collection of Personal Data
The Company will only collect personal data that is necessary for the lawful purposes of its business operations. Data collection will be conducted in a fair and transparent manner with the consent of the Data Subject.
4. Use of Personal Data
Personal data will be used solely for the purposes for which it was collected, unless the Data Subject has agreed to additional purposes, or as required by law. The purposes may include:
Providing and managing services
Employee administration
Marketing and promotional activities
Responding to queries and feedback
Compliance with legal obligations
5. Disclosure of Personal Data
Personal data may be disclosed to third parties in the following circumstances:
With the consent of the Data Subject
To service providers and partners for business operations
To government bodies as required by law
In connection with any legal proceedings or prospective legal proceedings
6. Data Protection Officer
The Company will appoint a Data Protection Officer (DPO) who is responsible for overseeing the data protection strategy and its implementation to ensure compliance with the PDPA. The DPO's contact information will be made publicly available.
7. Data Security
The Company will implement appropriate technical and organizational measures to safeguard personal data against unauthorized access, loss, and damage. These measures will include:
Regular security audits
Data encryption
Access controls
Employee training on data protection
8. Data Retention
Personal data will be retained only for as long as it is necessary for the purposes for which it was collected, or as required by law. The Company will establish procedures to ensure that personal data is securely deleted or anonymized when it is no longer needed.
9. Rights of Data Subjects
Data Subjects have the right to:
Access their personal data
Correct inaccuracies in their personal data
Withdraw consent to the use of their personal data
Request the deletion of their personal data
Requests for access, correction, or deletion of personal data should be submitted to the Data Protection Officer.
10. Updates to Policy
This policy may be updated from time to time to reflect changes in legal or regulatory requirements, or the Company’s practices. The updated policy will be made available on the Company’s website and communicated to employees and relevant stakeholders.
11. Contact Information
For any questions or concerns regarding this policy or the Company’s data protection practices, please contact:
Jan 2025
Anti-Slavery Policy
1. Introduction
FluxFill Pte Ltd is committed to preventing slavery and human trafficking in our corporate activities, and to ensuring that our supply chains are free from these practices. We acknowledge our responsibility to respect human rights and uphold the highest ethical standards in all aspects of our operations.
2. Policy Statement
We have a zero-tolerance approach to modern slavery and human trafficking. This policy applies to all individuals working for us or on our behalf in any capacity, including employees, contractors, consultants, suppliers, and business partners.
3. Compliance with Laws
FluxFill Pte Ltd will comply with all relevant legislation and regulations pertaining to slavery and human trafficking, including but not limited to the Modern Slavery Act 2015.
4. Due Diligence
We will take steps to identify and assess potential risk areas in our business and supply chains. This includes:
Conducting supplier due diligence and risk assessments.
Ensuring that suppliers adhere to our Anti-Slavery Policy.
Monitoring and auditing our supply chain activities regularly.
5. Training and Awareness
We will provide training to our staff to ensure that they understand and recognize the risks of modern slavery and human trafficking. Awareness programs will be conducted to emphasize the importance of adherence to this policy.
6. Reporting and Accountability
Any concerns regarding breaches of this policy should be reported to the designated Anti-Slavery Officer. All reports will be investigated thoroughly, and appropriate actions will be taken to address any identified issues.
7. Continuous Improvement
We are committed to continuously improving our practices to combat slavery and human trafficking. This includes regularly reviewing and updating this policy to ensure its effectiveness.
8. Conclusion
FluxFill Pte Ltd expects all employees, suppliers, and business partners to fully adhere to this policy. By working together, we can eradicate modern slavery and create a more ethical and humane business environment.
Anti-Discrimination Policy
1. Introduction
FluxFill Pte Ltd is committed to fostering a diverse and inclusive workplace where all employees are treated with respect and dignity. We do not tolerate any form of discrimination, harassment, or bullying, and we strive to create an environment where everyone has equal opportunities to succeed.
2. Policy Statement
We have a zero-tolerance approach to discrimination, harassment, and bullying. This policy applies to all individuals working for us or on our behalf in any capacity, including employees, contractors, consultants, suppliers, and business partners.
3. Compliance with Laws
FluxFill Pte Ltd will comply with all relevant legislation and regulations pertaining to anti-discrimination, including but not limited to the Employment Act and Workplace Safety and Health Act.
4. Definitions
Discrimination: Any unjust or prejudicial treatment of different categories of people, especially on the grounds of race, age, gender, disability, sexual orientation, religion, or national origin.
Harassment: Unwanted behavior that makes someone feel intimidated, degraded, humiliated, or offended.
Bullying: Repeated, unreasonable actions aimed at intimidating, humiliating, degrading, or offending a person.
5. Responsibilities
All employees are responsible for treating others with respect and dignity.
Managers and supervisors are responsible for promoting a culture of respect and ensuring compliance with this policy.
The HR department is responsible for providing training and support, and for addressing any concerns or complaints related to discrimination.
6. Reporting and Complaint Procedure
Employees who believe they have been subjected to discrimination, harassment, or bullying should report their concerns to their manager, supervisor, or the HR department. All complaints will be taken seriously, investigated promptly, and handled with confidentiality.
7. Investigation and Resolution
All reported incidents will be investigated thoroughly. If discrimination, harassment, or bullying is found to have occurred, appropriate disciplinary action will be taken, which may include termination of employment or contracts.
8. Training and Awareness
FluxFill Pte Ltd will provide regular training to all employees to ensure they understand and recognize discrimination, harassment, and bullying. Awareness programs will be conducted to emphasize the importance of adherence to this policy.
9. Continuous Improvement
We are committed to continuously improving our practices to promote diversity and inclusion. This includes regularly reviewing and updating this policy to ensure its effectiveness.
10. Conclusion
FluxFill Pte Ltd expects all employees, suppliers, and business partners to fully adhere to this policy. By working together, we can create a more inclusive, respectful, and productive work environment.
Fair Business and Trade Practice Policy
1. Introduction
FluxFill Pte Ltd is dedicated to conducting business with integrity, fairness, and transparency. We are committed to maintaining the highest ethical standards in all our business operations and ensuring fair trade practices in our dealings with customers, suppliers, and partners.
2. Policy Statement
We have a zero-tolerance approach to unethical business practices. This policy applies to all individuals working for us or on our behalf in any capacity, including employees, contractors, consultants, suppliers, and business partners.
3. Compliance with Laws
FluxFill Pte Ltd will comply with all relevant legislation and regulations pertaining to fair business and trade practices, including but not limited to competition laws, consumer protection laws, and anti-bribery laws.
4. Ethical Conduct
Transparency: We will conduct all business dealings transparently, providing accurate and clear information to our stakeholders.
Honesty: We will uphold honesty in all our communications and transactions.
Fair Competition: We will compete fairly in the marketplace, avoiding any practices that may restrict competition or create unfair advantages.
Respect for Customers: We will respect our customers' rights and interests, ensuring that they receive fair treatment and high-quality products and services.
5. Anti-Bribery and Corruption
FluxFill Pte Ltd has a zero-tolerance approach to bribery and corruption. We will:
Prohibit the giving, offering, or accepting of bribes in any form.
Conduct regular risk assessments to identify and mitigate potential bribery and corruption risks.
Provide training to employees on anti-bribery and corruption policies and procedures.
6. Supplier and Partner Relationships
We will establish and maintain fair and transparent relationships with our suppliers and partners. This includes:
Ensuring that suppliers and partners adhere to our ethical standards and fair trade practices.
Conducting regular assessments and audits of supplier and partner operations.
Encouraging long-term, mutually beneficial relationships based on trust and respect.
7. Reporting and Accountability
Employees and partners are encouraged to report any concerns or breaches of this policy to the designated Compliance Officer. All reports will be taken seriously, investigated promptly, and handled with confidentiality.
8. Continuous Improvement
We are committed to continuously improving our fair business and trade practices. This includes regularly reviewing and updating this policy to ensure its effectiveness.
9. Conclusion
FluxFill Pte Ltd expects all employees, suppliers, and business partners to fully adhere to this policy. By working together, we can create a fair, ethical, and sustainable business environment.
Signatures:
Peter Mark SMITH – Director
FluxFill Pte Ltd
Muhammed Sadiq Bin Mohammed Siraj – Company Secretary
FluxFill Pte Ltd
Nov 2024
END
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